Meeting Notes, 2012

MINUTES OF MEETING TUESDAY JAN 3,2011:
1. ROLL TAKEN - 25 MEMBERS ATTENDED OUT OF 38 MEMBERS IN THE CLUB.

2. LARRY CALLED MEETING TO ORDER AND MINUTES FROM LAST MEETING WERE READ AND APPROVED.

3. TREASURERS REPORT READ AND APPROVED.( BUDGET FOR 2012 TO BE PRESENTED NEXT MEETING)

4. EXECUTIVE BOARD REQUESTED THAT WE VOTE ON BY-LAWS CHANGES NEXT MEETING AS SOME PEOPLE EITHER DIDN'T GET OR COULD NOT OPEN EMAIL THAT CONTAINED SUGGESTED CHANGES. ( THESE ITEMS WERE DISCUSSED, NOT VOTED ON UNTIL NEXT MEETING - NO DECISIONS WERE MADE)

DISCUSSION OF CHANGES WAS AS FOLLOWS:

A: ELECTION AND TERM LIMITS OF OFFICERS - ARTICLE 7

B: COMMITTEES NARROWED DOWN - ARTICLE 8

C: LIABILITY AND EXPENDITURES REVISED - ARTICLE 10

D: CHANGE IN QUORUM DEFINITION - ARTICLE 5

5. HUCKFEST - DISCUSSION OF, DO WE WANT TO HAVE THE EVENT AGAIN UNLESS WE CAN GET DONATIONS OF RAFFLE ITEMS LIKE WE HAD LAST YEAR (2011). THE ONLY MONEY THE CLUB MADE WAS FROM THE RAFFLE. THIS IS STILL OPEN UNTIL RON GETS MORE INFO.

6. ELECTION OF CLUB PRESIDENT: LARRY WITHDREW FROM THE ELECTION AS HE IS MOVING AWAY. MELVIN BROWN HAD ALREADY BEEN NOMINATED PRIOR TO MEETING AND GLEN MOUILLE WAS NOMINATED AT THE MEETING. A SECRET BALLOT WAS TAKEN AND GLEN WON A MAJORITY. HE WILL BE 2012 PRESIDENT.

7. MELVIN BROWN WAS NOMINATED FOR VICE-PRESIDENT AND WAS ELECTED BY MAJORITY VOTE TO THIS POSITION.

8. ALL OTHER POSITIONS WERE UNOPPOSED AND WERE ELECTED BY SHOW OF HANDS - NO NAY VOTES. 2012 OFFICERS ARE AS FOLLOWS:

PRES-GLEN MOUILLE, V-P MELVIN BROWN, TRES - RON STICKELS, SECY - JOHNNY KELLAR, SAFETY OFFICER - MARK WILSON

9. OLD BUSINESS:

A: GATE - JOHNNY AND JAKE KELLAR WILL TAKE CARE OF THIS BY NEXT MEETING IF WEATHER PERMITS.

B: FILL AT EAST END OF FIELD - MIKE HARRISON REPORTED THAT IT WILL BE SPREAD AND LARGE ITEMS WILL BE BURIED AND A BETTER GRADE OF MATERIAL WILL BE USED TO COVER THIS WHEN IT DRYS AND A BULLDOZER CAN GET IN TO WORK THE MATERIAL. THE TOP SOIL WILL COVER THE LARGE ITEMS. HE ALSO STATED THAT THE PERSON HAULING THE MATERIAL HAS REFUSED PAYMENT. HE ASKED IF THE CLUB WOULD CONSIDER MAKING A DONATION TO MISSION WORK THAT THIS INDIVIDUAL IS VERY INVOLVED IN .

10. LARRY SUGGESTED WE HAVE A COOK AND FLY ONE SATURDAY A MONTH - THIS PASSED WITH ALL MEMBERS IN ATTENDANCE VOTING FOR IT.

11. DISCUSSION OF HAVING A VIDEO LIBRARY - NO ONE VOLUNTEERED TO DO THIS.

12. GREG SKOGLAND ASKED ABOUT CLUB HATS AND SHIRTS AND RON STICKELS STATED THAT THESE WOULD BE PURCHASED A LITTLE LATER IN THE YEAR.

13. MARK SMITH BROUGHT UP CLUB MEMBERSHIP LIMITATIONS, SOME CLUBS DO THIS TO KEEP OUT SEX OFFENDERS AND SUCH. AMA IS CURRENTLY WORKING ON THIS AND THE CLUB IS GOING TO SEE WHAT THEY DO BEFORE MAKING ANY CHANGES.

14. BY-LAWS CHANGES WILL BE EMAILED TO MEMBERS AND MAILED TO THOSE WITH OUT EMAIL BEFORE NEXT MEETING WHEN THEY WILL BE VOTED UPON.L

15. MOTION TO ADJOIN

+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

March 6, 2012

The March 6, 2012 meeting of the Hot Springs RC Club was held at Hawg’s Pizza and was attended by 24 club members and several wives. There were 2 new members (Al Hiem and Clovis Norman) in attendance.
1. The meeting was called to order by President Glenn Mouille.
2. Reading of the minutes from the January meeting was presented by Johnny Kellar and approved.
3. The Treasury report was read by Ron Stickles and approved.
4. Old business was presented next :
        a: changes to bylaws -voting on new changes postponed until next meeting. approved.
                                -changes approved in January meeting (allowing notification and voting by email, and increase out-of-pocket spending without a vote increased from $300 to $750) added to to bylaws.
        b: Ama grant for field improvements - time extended for completion by Ama and discussion (Mike Harrison) of spending up to $500.00 to push down piles of dirt. approved.
5. New business was discussed:
        a: fun fly time and money to be spent was discussed (Saturday May 19). approved.
        b: workday - time to be set later - was voted and approved.
        c. safety officer - Mark Wilson has resigned and Mark Smith was voted on as the new safety officer. Also, bylaws will have to be amended to comply with Ama rules about this position for us to participate in the insurance program they provide. approved.
        d. members 80 years of age and older having option to pay dues @ 50% ($50.00) was discussed and voted on. vote was to defeat this motion with no nay votes.
6. Motion was made to end the club business meeting. approved
7. Mark Smith gave a presentation on installation of servo’s .
8. A good time was had by all in attendance.
9. List of people who have signed-up to be on the mowing list:
        Glenn Mouille        Trent Young        Fred Dillard        Greg Skoglund        Tony Gunn
        Steve Steven        Bob Barton        Ray Weber        Mark Smith                Ted Mahn
        Wayne Mercer                        Ron Stickels

===================================================================================

May 1, 2012

Meeting of Hot Springs RC Flyers:

1. Note Sonny Thomas in the hospital. (He is at home now)
2. New member Joe Hickman has a Corsair and is learning to fly.
        jehick@cablelynx.com
        100 Valleyview
        Hot Springs, ar 71901
3. 12 members were in attendance, we needed 26 for a quorum, so no changes in by-laws was voted on.
4. Minutes of March meeting were read and approved.
5. Treasurer’s report was read and approved.
6. Field improvements- dirt and seed was discussed - Mike Harrison was not in attendance, so no update on grant from AMA improvements he has handled- approved.
7. Old business- May 19th fly-in cooking help and work day discussed. The Friday before, May 18th will be a workday for setting up the field and getting it ready for the Saturday fly-in.
8. New business
- Hot Springs Village, Magellen Golf Course, 7th of July flying event discussed. Steve Stephen is in charge of this event and presented photos and information on this event. It will be from 10:00am until 2:00pm on July 7th. Other details will be presented as this event approaches.
        - Oaklawn Jockey Club has invited the club to fly July 3rd at the racetrack again. Trent Young is the point man on this event. Tuesday the 3rd will be this event and more information will be presented as this event approaches.
        - Spreading of topsoil was discussed, Johnny Kellar is going to spread this. If additional soil is needed, we have access to more as approved by the club.
        - Saturday informal flying and lunch cooking events will be established on a week to week basis and posted each week.
9. Meeting was adjourned.

+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

the june 2012 meeting of the hs rc flyers club was at the airfield in cedar glades park. there were 18 members in attendance. the meeting was called to order by club president glenn mouille. the club treasurer was not in attendance and the treasurer’s report was presented by club secretary johnny kellar.
1. Treasurer’s report was read and approved.
2. new member doug hinkel was presented to the club.
3. old business:
        a: mike harrison presented the update on the field improvements to date. this fall will culminate improvements when the weather cools off. check to springlake church camp was presented for the donation of John Jenkins time and material. $3000.00 remains in the club from AMA and $2000.00 from club remains (total of $5000.00) for field improvements.
        b. steve steven presented the update on the flying event at hot springs village, magellen golf course and all aspects of the conditions of the village and the club (flight line, flagger, and boundry limits) were discussed for this event. ted mann has agreed to mc the event.
        c. mark smith presented report on what steve steven and gil frahm have done with the school of mathmatics and science and presented award from AMA to each of them.
4. new business
        a. motion was made and approved for the purchase of 6 new chairs with a limit of $150.00
        b. glenn mouille presented an event for the boy scouts this fall and discussion for this event and possibility of club training and working with 125 cub scouts and 130 boy scouts. a friday and saturday event with the scout troop in little rock giving us a date.
        c. steve steven asked about a new sign for the entrance to cedar glades park and the location was discussed. club members discussed how and who to meet with about placement of the sign. johnny is supposed get price and check on permission of placement. also, discussion of a warning sign for safety purposes.
        d. event for fall was discussed maybe at the end of september maybe at the airport, but no actual time was set.
        e. christmas float for the parade was discussed, glenn mouille will investigate this.
        f. hats and shirts were discussed and will be presented at next meeting.
4. Secretary’s report was read and approved for the previous meeting.
5. meeting was adjourned.

==================================================================================

THE AUGUST MEETING OF THE HOT SPRINGS RC FLYERS DID NOT HAVE A QUORUM
IN ATTENDANCE. I HAVE ATTACHED COPIES OF THE TREASURER'S REPORT AND
THE SECRETARY'S REPORT. OF THOSE PRESENT, WE DISCUSSED A SCALE FLY-IN
FOR OCTOBER 10TH AND A POSSIBLE MEETING AT THE FIELD SOME TIME IN
SEPTEMBER TO SET THIS UP. OTHER BUSINESS FROM THE JUNE MEETING, RON
PURCHASED 8 CHAIRS FOR THE FIELD AND THE BADGES FOR THE NEW MEMBERS
HAVE BEEN ORDERED.
JOHNNY